ACE Application Information – Association of Vascular and Interventional Radiographers

ACE Application

AVIR is an ARRT-recognized CE Approver as well as a nationally recognized provider of continuing education for technologists through its Approval of Continuing Education (ACE) system. Through ACE, the AVIR approves continuing education activities for credit and provides its members with a computerized transcript documenting participation in any of the programs annually offered nationwide by the AVIR.

Please review our pricing options as they have changed. All pricing structures are effective as of May 1, 2025.

ACE Application Guidelines

Submit complete applications online. Incomplete applications cannot be considered and/or may cause a delay in your approval.
Application processing:
- Typical – Depending on the type of application, allow 2-4 weeks for processing. Please plan accordingly.
- Rush – Applications received less than two weeks before the activity’s start date will be assessed a rush fee of $150. Rush applications will not be considered without first contacting the AVIR admin team (info@avir.org) to confirm availability for rush processing.
Types of Activities:
- Synchronous events – involve real-time interaction between qualified presenters and learners, such as live presentations or webinars. This interactive and real-time learning experience involves the speaker delivering information verbally, often accompanied by visual aids such as PowerPoint slides, video clips, or other multimedia elements. Participants have the opportunity to engage with the content, ask questions, and interact with the speaker, fostering a dynamic and immersive learning environment. Participant attendance must be monitored.
- Asynchronous events – includes recorded webinars, home study, or materials accessible on-demand, either printed or online. A post-test must be administered to verify participant completion.
Applications for Synchronous events must include:
- A copy of brochures, flyers, or other promotional materials
- All speaker CVs combined into one single document
- Abstract and at least three learning objectives for each lecture
- A copy of the program’s agenda with speakers’ names listed
Applications for Recorded/Enduring/Self-Study events must include:
- All speaker CVs combined into one single document
- Abstract and at least three learning objectives
- Documentation of Proof of Authorized Use of Materials
- Post test questions with answer key
Applications for Directed Readings must include:
- A copy of the published work or articles, to include the issue number and date of the journal
- Post test questions with answer key
Once your application has been reviewed, approved, and designated for credit, your activity/event will be assigned a reference number(s). The contact person listed on the ACE application will receive an approval letter with any special instructions pertaining to the activity, including full course documentation, certificate requirements, and record keeping instructions. To determine its effectiveness, participants should evaluate the activity.
The approval reference number shall not be printed anywhere other than on the certificate of completion.

ALL MATERIALS AND PAYMENT FOR THE APPLICATION MUST BE RECEIVED BEFORE THE APPLICATION CAN BE REVIEWED. Incomplete applications will cause delays and cannot be guaranteed for approval.

Please click here to submit your ACE Application.

Detailed Instructions

Instructions

SPONSOR: Identify the sponsor of the activity (spell out acronyms).
TITLE: Complete title of the overall activity. If it is a program (meeting) with several lectures, all individual lectures must be reported under Section 8 (ACTIVITY INFORMATION).
DATES:
- Live activities: Please indicate the date(s) of the program (meeting): If the same activity occurs in several locations, please note each date that it will be presented.
- Journal articles: Note the issue number and date of the journal.
- Self‐study activities: Indicate the launch date, not the production date of the materials.
- Authors: Note the copyright date of published works.
CONTACT PERSON: Course director ‐ organizer/administrator to whom approval letter will be sent. This person is responsible for processing paperwork: application, ACE Credit Reporting Forms, verification of participation information (sign in sheets, etc.). Include address, phone, fax and email address.
FEE: The application fee must be paid at the time of submission. Applications will not be processed without payment. Fees are processed online via credit card as part of the application. Fees are for processing the application and are non‐refundable. The multiple program discount is a quantity discount for non‐commercial company sponsors. These programs must be less than one day in length.
ACTIVITY INFORMATION: Provide specific information about the activity. If it is a program with several lectures, copy and complete this page as needed (one for each lecture).
- Title: Title of program or specific lecture, title of self‐study activity or title of author’s published work.
- Date: Date of program or specific lecture; journal article issue number and date; production date of self‐study activity; copyright date of published book.
- Format: Type of activity credit is being applied for: Program = meeting with lectures. Lab = hands‐on demonstrations (if approved, labs will receive half credit ‐ see “Start/End Time” instructions) – To ensure efficient processing, the minimum amount of time for a lab held in conjunction with lecture is 60 minutes. Participants can receive 0.5 CEUs. .
- Self Study = audio/video/CD/Web program). Journal Article = peer reviewed journal article. Author = individual’s application for credit for writing in a peer reviewed journal. Speaker = individual’s application for credit for speaking at a ACE approved program.
- Category: Many licensure states have identified continuing education requirements by subject categories or scopes. Please identify the category based on your state’s requirements. For example: Imaging, Non‐Imaging, Internal Therapy, Transmission & Excitation, Generators & Reagent Kits, Radiation Safety/Protection, Venipuncture, Professional Development, Direct, Indirect, Non‐Ionizing, General Nuclear Medicine topics, etc.
- Start/End time: Beginning and ending time of the individual activity, or length of time of the self ‐study.
- Participation Verification Method: Describe the method you will use to verify that all participants achieved satisfactory completion of the activity: sign‐in sheets, certificate of completion, ACE CE Credit Validated Form, etc. Participants are required to successfully complete 80% of any activity. This means they must attend 80% of a live activity, or achieve 80% accuracy on quizzes.
- Objectives: State specifically the knowledge, skills and/or attitudes participants will have acquire upon the successful completion of this activity. This section must be completed in order for an ACE application to be approved. Use proper objectives that are measureable.
- Sample Learning Objective: Describe a method to align and save CT image volumes.
- Course Outline: List the major and minor topics included in the presentation. This section must be completed in order for a ACE application to be approved.
- Faculty Information: This section must be completed for each faculty member/speaker/author. CVs are not required but are recommended. In addition to basic information (name, address, phone #, etc.), the sponsor is required to list the faculty member’s qualifications for serving as an instructor or writing on the particular topic. The qualifications may include papers presented or published, or professional experience including research in the subject matter to be presented.

Once your application has been reviewed, approved and designated for credit by the AVIR Education Committee reviewers, the AVIR administration team will assign the activity a reference number. The contact person will receive an approval letter with any special instructions pertaining to the activity, full course documentation, Sign‐In Sheet, and a sample form for participants to evaluate the activity. To determine its effectiveness, participants should evaluate the activity. A summary of the evaluations must be submitted to the AVIR Administration office within four (4) weeks of the activity.

FAQ

Do you approve textbooks? No, AVIR does not approve textbooks, textbook chapters, or eBooks.
What qualifies as a Synchronous Event? A Synchronous event involves real-time interaction between presenters and learners. Examples include live presentations, webinars, basic review course, and interactive mock review. Participant attendance must be monitored.
What qualifies as an Asynchronous Event? An Asynchronous event includes recorded webinars, home study, or materials accessible on-demand, either printed or online. These events do not require concurrent presenter and learner engagement but necessitate a post-test to verify participant completion.
How do you calculate credit values for live lectures? Credit values for live lectures are calculated as follows:
- 1 contact hour = 50-60 minutes
- 0.5 contact hour = 30-49 minutes
- 0.25 contact hour = 15-29 min.
- Activities less than 15 minutes will not be awarded credit.
- Activities longer than an hour receive whole or partial credit based on the 50–60-minute hour.
How do you calculate asynchronous credits? We use a mathematic formula provided by the ARRT based on word count for text-based activities and length of time for recorded video/audio-based activities. Post-Test questions with an answer key must be submitted for both types.
Why does the CE Sponsor have to track participant attendance? Participant attendance tracking is an ARRT requirement. ARRT does not accept the an honor system for recording participation. The CE Sponsor must maintain attendance verification for a minimum of five (5) years. Paper documents may be scanned and stored electronically. Examples of verification methods:
- CE Activities delivered Synchronously
  - Sign-in sheets
  - Stamps
  - RFIDs (Radio Frequency Identifying Devices)
- CE Activities delivered Asynchronously
  - Posttests with answer sheets
  - Electronic Participation Tracking Logs
What activity topics can the AVIR review for continuing education credits? We can only review and approve activities that fall under specific categories including:
- Magnetic Resonance Imaging
- Radiography
- Vascular Sonography
- Cardiac Interventional Radiography
- Vascular Interventional Radiography
- Computed Tomography
- Registered Radiologist Assistant (*advanced subject material)
- Any topics that fall outside of this list cannot be evaluated by the AVIR, including Nuclear Medicine Technology, Radiation Therapy, General Sonography, Breast Sonography, Bone Densitometry, and Mammography. If you have questions about your application, please contact AVIR admin before submitting.
How do you determine the credit category?
- Category A credit is awarded when the activity content enhances the professional knowledge and skills underlying the professional performance that the R.T. or R.R.A. uses to provide services to patients, the public, or the medical profession.
- Category A+ credits require activity content to be related to one or more of the clinical activities identified in the R.R.A. role description, which may include but are not limited to, assessing and managing patients, performing select clinical procedures, and reporting initial findings to a radiologist.
How many quiz questions are required for a self-learning activity?
- The ARRT guidelines mandate that for every 0.25 credits awarded, there must be a minimum of 2 questions in the post-test or 8 per hour.
Can I submit an application for a live event that has already happened? No, approval must be obtained before the event starts.
Can I back date an application for any event? No, the credit approval period begins only after AVIR reviews your submission and provides the CE sponsor with an ACE approval letter containing a reference number for an activity/all activities.
Does the AVIR approve activities containing artificial intelligence (AI) generated content? This topic is currently under review by the AVIR Board. If you have questions/comments regarding your CE content, please contact AVIR admin (info@avir.org)

Submitting a Single-Session Synchronous or Asynchronous Activity Application

Synchronous activity examples–
- In-person lecture/meeting/presentation
- Basic review course – any Q&A period must be followed by a discussion based on credible resources used to develop the course.
- Interactive mock review – time spent completing an actual mock exam cannot be considered for credit. This type of review must occur at the conclusion of a multi-day seminar to cover material presented during the sessions and questions are discussed in a group setting.
- Applications training course – CE credit for equipment applications training is based on didactic lecture and demonstration time only. Credit will not be assigned for hands on practice sessions. Please note: as per ARRT guidelines, applications training courses approved for AVIR credit will be denoted with "C" for activities conducted at corporate facility and "F" for activities conducted at local institution facility.
Asynchronous activity examples –
- Directed Reading – participant interacts with learning content by reading a peer-reviewed scientific journal article. Credit can only be received once for any given article. In addition to providing a copy of the journal article, you must include an appropriate number of post-test questions with answer key with your application. Comprehension is gauged by scoring 80% or higher upon completing a post-test.
- Recorded/Enduring activity – participant interacts with learning content online (listens to audio or watches video recording). In many cases, this is a recording of a lecture or seminar. Comprehension is gauged by scoring 75% or higher upon completing a posttest.
- Self-Study – participant interacts with learning content in printed format or other platform that facilitates delivery. Comprehension is gauged by scoring 80% or higher upon completing a post-test.
Complete all required fields in the application and upload required supporting documentation (see Table under Detailed Instructions, Section 2.m) to complete your submission.
Pricing structure for submitting an application for a Single Synchronous or Asynchronous Activity:
- New Activity Fees
  - $85 Single Activity, up to 5 credits, 1-year approval
  - $145 Single Activity, up to 5 credits, 2-year approval
  - $200 Single Activity, up to 5 credits, 3-year approval
  - $95 Single Activity, 5.25 - 10 credits, 1-year approval
  - $165 Single Activity, 5.25 - 10 credits, 2-year approval
  - $230 Single Activity, 5.25 - 10 credits, 3-year approval
  - $105 Single Activity, 10.25 or more credits, 1-year approval
  - $185 Single Activity, 10.25 or more credits, 2-year approval
  - $265 Single Activity, 10.25 or more credits, 3-year approval
- Renewal Activities receive a 10% discount
- A Rush fee of $150 is added for applications received within 28 days of the event

Submitting a Multi-Session Synchronous Activity Application

Multi-Session

Use this activity type to upload conferences or other multi-session activity. You will need to supply the Excel form template provided following the data requirements outlined in the instructions. You will also need supporting documentation of the activity such as a program guide and CVs of presenters. All presenter CVs must be combined into a single PDF file to be uploaded. (Uploaded files must be smaller than 20mb)

After selecting Multisession Program, indicate the number of days the event will span.
You will need to download and complete the Excel template by clicking on the link.
Below is a screenshot of the Excel Spreadsheet and directions on how to properly complete it.

- Column B – Session Title – the session’s title should match what is being printed in the course agenda or schedule.
- Column C – Activity Type – please reference Synchronous activity types outlined in FAQ section.
- Column D – Start Date – indicate the date the particular session title will begin.
- Column E – End Date – indicate the date the particular session title will end. In most cases, the start and end date will match.
- Columns F-I – include all of the presenter’s contact information for that particular session. Presenter names should match what is being printed in the course agenda or schedule.
- Column J – Duration – identify the session’s length of time. Do not include time spent on introductions or non-instructional time.
- Column K – Abstract – should clearly state the session’s content description.
- Column L – Objectives – list a minimum of three (3) learning objectives for each session

Once completed, you need to upload this spreadsheet, and all other required supporting documentation (see Table under Detailed Instructions, Section 2.m) to complete your submission.

Multisession Fees

$150 Multi-Session - 1 Day Meeting, no credit limit, 1 year approval
$310 Multi-Session - 2-3 Day Meeting, no credit limit, 1 year approval
$430 Multi-Session - 4+ Day Meeting, no credit limit, 1 year approval

$800 Commercial Entity - 1 Activity, no credit limit, 1 year approval
$1500 Commercial Entity - 1 Activity, no credit limit, 2 year approval

ACE Application Submission

CE Approval Reference Number—Confidentiality and Use Notice

AVIR is an ARRT-recognized Continuing Education Approver. To protect the integrity of the continuing education verification process, AVIR approval reference numbers must not be published, posted, displayed, reproduced, or distributed separately from an official certificate of completion.

The approval reference number may appear only on the official certificate of completion issued to an eligible participant after AVIR’s required attendance, participation, or post-test requirements have been verified. AVIR’s ACE policy expressly states that an approval reference number shall not be printed anywhere other than on the certificate of completion.

CE sponsors, presenters, administrators, and participants must not include an AVIR approval reference number in:

Websites or publicly accessible webpages
Social media posts or images
Event advertisements, brochures, agendas, or registration materials
Presentation slides, handouts, recordings, or course materials
Email messages, newsletters, or other communications apart from the official certificate
Shared documents, screenshots, or publicly accessible file-storage systems

Participants should also refrain from posting an unredacted certificate of completion online. When a certificate must be shared for a purpose unrelated to reporting or verifying CE credit, the AVIR approval reference number should be redacted.

ARRT requires registrants to maintain proof of participation and specifies that an acceptable certificate of completion must contain the participant’s name, completion date, activity title, credit value, CE sponsor, approving CE Approver, Category A or A+ designation, expiration date, and the preprinted CE reference number. These requirements make the official certificate—not a publicly circulated reference number, the appropriate documentation for reporting and auditing CE credit.

Unauthorized disclosure or misuse of an AVIR approval reference number may compromise the integrity of the CE activity and may result in AVIR requesting immediate removal or correction of the published material. Questions regarding the proper use of an approval reference number should be directed to info@avir.org before publication or distribution.

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Multisession Fees

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